OATS Financial Group Project Manager - Senior

Remote role

Compensation: $50/hour

ABOUT THE ROLE

The Office of Application Technology Services (OATS) is seeking a Senior Project Manager to lead the OATS Financial Group (OFG). In this pivotal role, you will supervise a multidisciplinary team of business analysts, accountants, and professional staff, overseeing complex financial and accounting operations. You will ensure compliance with state and federal regulations, manage financial reporting, develop and maintain cost allocation plans, and serve as a subject matter expert on accounting systems such as eMARS. The Senior Project Manager will coordinate federal and state documentation—including Advance Planning Documents (APDs), budgets, and expenditure reports—oversee IT project financial tracking, manage contracts, drive process improvements, and develop training and policy documentation. This position requires a strong background in accounting, budgeting, data analysis, and process optimization, with proficiency in Microsoft Office Suite and experience in government financial operations. Exceptional organizational, communication, and leadership skills are essential for success in this role.

WHAT YOU'LL DO

• Lead and supervise a multidisciplinary team of business analysts, accountants, and professional staff responsible for complex financial and accounting operations.
• Manage team performance, assign work, approve time sheets and leave requests, and provide direction on deliverables, priorities, and operational improvements.
• Oversee preparation, review, and maintenance of complex accounting systems and financial reports.
• Direct the development and maintenance of Cost Allocation Plans for OATS and partner agencies, ensuring compliance with state and federal accounting laws, policies, and procedures.
• Serve as subject matter expert on eMARS accounting functions, including access and chart of accounts, and monitor IT-related expenditures and revenues across interconnected systems and applications.
• Analyze and manage system interdependence across financial, procurement, timekeeping, and HR platforms.
• Lead the development of federal and state documentation, including Advance Planning Documents (APDs), budgets, and expenditure reports.
• Coordinate with federal partners on IT project approvals, reporting requirements, and compliance documentation.
• Review and provide guidance on procurement activities, including RFP timelines and sole-source justifications.
• Oversee financial tracking and reporting for IT projects using internal project management systems such as 3PO (Program, Portfolio, Project).
• Manage accounting and reporting for over 450 IT-related contracts, including System Development Services (SDS) contractors, and serve as the primary liaison for explaining system interactions and financial impacts across multiple agency platforms.
• Evaluate financial and operational reports to identify and implement opportunities for improved efficiency and effectiveness.
• Design and maintain advanced Excel-based reporting tools, including pivot tables, complex formulas, and data integrations, and streamline reporting across systems to improve data quality and accessibility.
• Develop and deliver training on financial processes, reporting requirements, and system usage.
• Create, implement, and interpret policies and procedures related to accounting and contract management.
• Lead and coordinate special initiatives and assignments as directed by OATS executive leadership.
• Research, track, evaluate, and report on OATS’s SDS Contractor and State payroll Project Labor budgeting and spending.
• Perform technical and detailed writing, editing, and proofreading of required correspondence, communications, presentations, and other documents.
• Assist in the development and technical review of federal financial proposals, reports, and planning documents within required timelines.
• Work closely with agency management and project teams to understand project requirements and assist with the development of training materials and process improvements.
• Organize material and complete writing assignments according to agency standards regarding order, clarity, conciseness, style, and terminology.
• Utilize a combination of computer and critical thinking skills.
• Maintain confidentiality and exercise discretion in all aspects of the role.

WHAT YOU BRING

• Bachelor’s degree or equivalent combination of recent, relevant work experience.
• 3+ years of federal or state accounting, budget, revenue, expenditure, and operational processing experience.
• 3+ years of data tracking, reporting, and/or data validation.
• 3+ years documenting, reviewing, improving, and communicating business processes.
• 3+ years of accounting operational processing or budget development, including analysis and recommendations based on historical spending and research.
• Proficiency in Microsoft Product Suites (Word, PowerPoint, Excel, including pivot tables and data comparison).
• Experience developing documents based on information from multiple subject matter experts and research.
• Strong time management skills, ensuring compliance with externally imposed deadlines.
• Prior experience with eMARS, budgeting, accounting, and/or HR systems (preferred).
• Advanced Excel experience managing and integrating data sets (preferred).
• Experience writing financial request documents and/or justifications in a governmental environment (preferred).
• Working knowledge of government regulations related to grant proposals and advance planning documents (preferred).
• Prior experience with the Commonwealth of Kentucky (preferred).
• Prior experience preparing healthcare information technology proposals or working in the healthcare technology environment (preferred).
• Prior writing, proofreading, and editing skills (preferred).
• Organizational and planning skills.
• Outstanding written and oral communication skills.
• Information gathering and monitoring skills.
• Judgment and decision-making ability.
• Initiative and adaptability.
• Attention to detail and accuracy.
• Ability to stay on task while working remotely.
• Emotional intelligence and interpersonal communication skills.

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