Posted 4 days ago
Job id: a1Wcv0000008KETEA2
Payroll Specialist Support
Chicago, Illinois
RCM Integrators
Contract
Medasource
-$25/hr
-k
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Job Description:
Sr Payroll Specialist
Remote Role
This is a Remote role.
ABOUT THE ROLE
Our Client is seeking a Sr Payroll Specialist to play a strategic role in supporting payroll processing for over 10,000 employees across all 50 states. This position ensures efficient operation of employee data processing, upholds SOX compliance, maintains data integrity, and manages interfaces with third-party systems in a high-volume, fast-paced environment. The Sr Payroll Specialist will be responsible for processing biweekly and semi-monthly payroll cycles, supporting time and attendance functions, managing ServiceNow inquiries, reconciling and transferring information for employee benefits, processing employment verifications, and ensuring adherence to internal controls and regulatory requirements. The role also involves maintaining thorough and accurate documentation in accordance with company policy and government regulations, cross-training to support payroll cycles, and driving compliance reporting for leadership.
WHAT YOU'LL DO
- Process biweekly (hourly) and semi-monthly (salaried) payroll cycles for 10,000+ employees across all 50 states
- Cross-train to support payroll processing and provide backup for time and attendance functions using UltiPro Time and Attendance (UTA)
- Test and assist in the implementation of UltiPro Payroll solutions to enhance payroll processing efficiency
- Drive time card approvals by managers and generate/distribute compliance reports to leadership
- Serve as first-level support for payroll-related inquiries and processing errors via ServiceNow
- Reconcile and transfer information to support funding of employee benefits (401K, HSA, FSA, and other vendors)
- Process Verification of Employment requests and support the growth and development of this process
- Ensure compliance with internal controls, SOX, and governing federal and state payroll laws
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and government regulation
- Perform other duties as assigned
WHAT YOU BRING
- Minimum of 3 years’ experience in timekeeping, payroll, or a related role
- Associate Degree in accounting, finance, or related discipline, or equivalent training and experience
- Strong problem-solving skills with an analytical mindset
- Proficiency in MS Excel and experience with Ultimate Software (UltiPro) payroll preferred
- Ability to communicate effectively, verbally and in writing, across all organizational levels
- Strong attention to detail and ability to consistently meet deadlines
- Knowledge of compliance standards including SOX, federal and state payroll laws
- Experience supporting payroll processing for large employee populations (10,000+ employees) across multiple states
- Ability to manage and resolve employee payroll inquiries using systems like ServiceNow
- Experience with payroll data reconciliation and vendor funding processes (401K, HSA, FSA)
- Ability to maintain thorough and accurate documentation in accordance with company policy and government regulations
- Demonstrated ability to follow through on problems and collaborate effectively with staff and employees
Disclaimer: Brooksource, Medasource, and Calculated Hire are part of the Eight Eleven Group family of companies and operate under Eight Eleven Group, LLC. All employees receive the same benefits, policies, and terms of employment.
EEO:
We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, military or veteran status, citizenship, pregnancy (including childbirth, lactation, and related conditions), or any other protected status in accordance with applicable federal, state, and local laws.
Benefits & Perks:
Eight Eleven Group offers competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage with plans that can fit each employee’s needs. We offer a 401k plan that includes a company match and is fully vested after you become eligible, paid time off, sick time, and paid company holidays. We also offer an Employee Assistance Program (EAP) that provides services like virtual counseling, financial services, legal services, life coaching, etc.
Pay Disclaimer:
The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
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About Us
Your need for talent is our reason for being. This driving mission has been at our core from the onset. When we started in 2000 at 811 Broad Ripple Avenue, we were a team of forward-thinking entrepreneurs determined to find a better way to connect the best and brightest talent with companies looking for future leaders. We still believe in this philosophy. Throughout the years, our passion, credibility, and grit have been the foundation and prowess of what is now Eight Eleven. Though our focus areas have continued to mindfully evolve, our unyielding commitment to relationships and our customers’ needs remain consistent and firmly rooted in our core values.